Privacy Policy

This Privacy Policy is applicable from May 25th, 2018 onwards.

 

Privacy Policy

At Komatsu, we are concerned about your privacy. This policy describes who we are, what purposes we use your data for and how we process it. In addition, it tells you how we protect your data and how you can get in touch with us.

  1. Who are we and what are our contact details?

This policy regulates the processing of data carried out by Komatsu Poland Sp. z o.o. (hereinafter “Komatsu”) with Tax ID number 5222793535, and Address at Sulejówek, ul. Trakt Brzeski 72, 05-070 Sulejówek, as the controller of your data.

  1. What are the purposes and lawful basis of the processing of your data carried out by Komatsu?

The data that Komatsu requests or may request from you is necessary for the purposes described in this policy and failure to provide it may lead Komatsu to be unable to contact you or manage your requests.

Komatsu reserves the right not to respond or process requests that do not include all the data that is requested.

By providing Komatsu with your data, you guarantee the veracity of the same and accept that Komatsu may periodically request the review and update of personal data that you keep.

2.1. In case you are a client or potential client of Komatsu

Komatsu will only request you and, therefore, will process the necessary data to provide you with the services you contracted or to be able to initiate and maintain a commercial and/or contractual relationship with you.

More to the point, the purposes for which your data may be processed by Komatsu and the lawful basis for that processing is as follows:

i. Performance of a contract between you and Komatsu or application of pre-contractual measures:
  1. Manage the contractual relationship with you and ensure the provision of the contracted products and services by Komatsu, as well as the service quality, billing, collection and withdrawal of the same.
  2. Manage the commercial relationship with potential clients, attending to requests for information on products and services offered by Komatsu.
  3. Manage and process any legal claims, out-of-court claims and insurance claims received by Komatsu in relation to you.
ii. Legitimate interests of Komatsu:
  1. Carry out commercial communications related to products and services similar to those contracted by you. In this case, the legitimate interest of Komatsu would be to carry out direct marketing activities aimed at its clients, in accordance with Recital 47 of the General Data Protection Regulation.
  2. Conduct surveys and market studies to know the quality of our products or services and the preference of our clients. The legitimate interest of Komatsu is to improve the commercial offer and experience to its clients.
  3. Manage, monitor and administer the Website, apps and Komatsu’s platform, as well as improve the browsing experience of the same.

2.2. In case that you are a provider or potential provider of Komatsu

If you are or represent a supplier or a possible supplier of Komatsu and decide to contact Komatsu, the data that will be processed will be the necessary to initiate and maintain a contractual relationship with you, in case you are an individual entrepreneur, or with the company that you represent.

More to the point, the purposes for which your data may be processed by Komatsu and the lawful basis for that processing is as follows:

i. Performance of a contract between you and Komatsu or application of pre-contractual measures:
  1. Manage the commercial relationship with potential suppliers, attending to requests for information.
  2. Formalize the contractual relationship, which includes the contracting process and signature of the contracts.
  3. Manage the contractual relationship with the suppliers of Komatsu, which includes tracking the relationship and payment.

2.3. In case that you are a candidate to be an employee of Komatsu

You can contact Komatsu in case you wish to submit your Curriculum Vitae to participate in the selection processes that could be eventually carried out to incorporate new personnel to the company. For this purpose, Komatsu will request and, therefore, process the necessary data to manage your possible participation in selection processes, as well as to keep you informed of the possible selection processes in which you could fit in the future.

More to the point, the purposes for which your data may be processed by Komatsu and the lawful basis for that processing is as follows:

i. Performance of a contract between you and Komatsu or application of pre-contractual measures:
  1. Manage the personnel selection process of Komatsu, which will include the revision of the Curriculum Vitae and the conduct of personal interviews.
  2. Formalize the contractual relationship, which will include the contracting process and signature of contracts and labor agreements.

2.4. Data processing coupled with mere navigation through the Website

In order to improve our services, to provide you with more relevant content and to analyze how visitors use this Website, we may use technologies, such as cookies or tracking software. Please be aware that in most cases we will not be able to identify you from the information we collect using these technologies.

Regarding the use of cookies on this Website, please note that cookies are small pieces of information stored by your browser on your computer's hard drive. They enable you to navigate on this Website and allow us to provide features such as remembering aspects of your last search to make subsequent searches faster. You can delete cookies if you wish. While certain cookies are necessary for viewing and navigating on this Website, most of the features will be still accessible without cookies.

For more information on how we use cookies and how you can remove them, please read our Cookie Policy.

  1. Who are the third parties to which your personal data may be shared?

The personal data that you provide to Komatsu may be communicated to the following categories of recipients:

- Third parties to which Komatsu is obliged to transmit information, such as public authorities, in order to comply with the requirements of said authorities and the applicable regulations, as the case may be.

In addition, we inform you that Komatsu can count on or collaborate with companies outside the European Union. In those cases, Komatsu requires that these companies comply with the measures designed to protect personal data established in a binding contract, except in cases where the European Commission has determined that, the country where said companies are located provide for an adequate level of protection of personal data.

Should you wish, you may obtain a copy of the measures required by Komatsu by contacting us at contact details indicated below.

  1. How does Komatsu protect your data?

Komatsu has appropriate policies and has put into place technical and organizational measures to safeguard and protect your personal data against illegal or unauthorized access, loss or accidental destruction, damage, use and illegal or unauthorized disclosure.

At Komatsu, we will also take all reasonable precautions to ensure that our staff and employees who have access to your personal data have received adequate training.

In any case, please note that any transmission of data through the Internet is not completely secure and, as such, must be carried out at your own risk. Although we will do our best to protect your personal data, Komatsu cannot guarantee the security of the personal data transmitted through this Website.

  1. For how long does Komatsu keep your data?

The retention period of your data will be determined according to the duration of your contractual relationship with Komatsu and the deadlines defined by law. In this sense, the criteria that Komatsu uses to set the terms of retention of your data have been determined in accordance with the requirements established in the applicable legislation, regulations and guidelines, as well as the operational requirements of Komatsu related to the correct management of the relationship with its customers. Whenever you give your consent, your data will be kept up until a moment when you revoke said consent.

  1. How can you exercise the rights over your personal data?

You may exercise your rights of access, rectification, erasure, objection, limitation and portability, as well as to withdrawal at any time the consents you have previously given us, by
Komatsu Poland Sp. z o.o. (hereinafter “Komatsu”), and Address at Sulejówek, ul. Trakt Brzeski 72, 05-070 Sulejówek or by sending an email to info@komatsupoland.pl.

Furthermore, if appropriate, you can lodge a claim to the Polish Data Protection Authority, especially if you consider that we have not adequately addressed your rights.

7 How can you contact us?

If you have questions or comments in relation to data protection matters, you may contact us at info@komatsupoland.pl.

 

Last update: 25.05.2018